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Mailstore Email Archiving

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Mailstore™

Leading Email Archiving
Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources. Only those who are able to manage emails efficiently can truly consider themselves ready for the future. In practice, however, this is connected with a number of challenges:

  1. Emails are deleted by users or lost due to technical problems. This causes the company to lose important data every day.
  2. Users need fast, comprehensive, and, increasingly, mobile access to their emails.
  3. IT managers need to ensure the security and availability of larger and larger quantities of data with limited technical and financial resources.
  4. In order to meet operational needs for litigation readiness and eDiscovery, for compliance reasons or end-user liability, companies must implement an email retention policy and ensure the centralized, tamperproof, and storage of all emails.

Overview
MailStore Server
MailStore SPE
Datasheets
Videos
MailStore Email Archiving

The Standard in Email Archiving

Businesses of all sizes can benefit from the legal, technical, and financial advantages of modern, secure email archiving with MailStore Server.

  • Over 20,000 customers of all sizes, from all sectors, in over 60 countries

The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come. Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed.

  • Integrated storage technology that does not require an SQL server

Now available in version 8, MailStore Server has grown to become a global standard for email archiving in business following years of successful operation at more than 20,000 companies. Easy to install and 100-percent reliable in every situation.

  • Suitable for most email systems
  • Easy to set up in just a few minutes, intuitive to use MailStore | Solutions

Legal Advantages

Regulatory Compliance and eDiscovery

Businesses are faced with the challenge of meeting a growing number of regulations on email compliance, eDiscovery, and other legislation. By archiving all of their email, companies are also protected against general legal risks. MailStore makes it possible to use emails as evidence in court proceedings and improve how customer complaints are handled with more information available from the start.

MailStore Server helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation. MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints.

Economical Advantages

Total Protection against Data Loss

Emails can be lost due to technical errors, such as corrupt PST files, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. MailStore Server can eliminate such risks completely.

Reduce IT Costs

Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on IT departments and their budgets. MailStore Server permanently reduces these costs. It also shields against financial risks stemming from data loss or legal conflicts.

  • Storage requirements and costs are permanently reduced by relocating the emails to MailStore
  • Administrators no longer have to worry about the time-consuming task of restoring emails from old backups (if they still contain the relevant emails)
  • Users can restore emails themselves if necessary
  • The backup and restore processes for the email server become significantly easier
  • Mailbox limits become redundant
  • The reliance on PST files can be eliminated

Fast Search for All Users Increases Productivity

Emails are an important and very extensive knowledge resource. MailStore Server enables all users to access their emails easily and extremely fast, increasing productivity within the company.

Independence and Security

At many companies, emails are not stored on local email servers under the company’s control but on the servers of online service providers. This means that you have to trust the backup tools used by this company, and be sure that this company will be around in the future. By archiving all externallymanaged data, you can build on this trust through a simple and effective backup strategy.

MailStore Server Email Archiving

MailStore Server®

MailStore Server supports almost all popular email systems and archiving methods. Email can be archived from the mailboxes of email servers as well as from decentralized email clients or files. Furthermore, it is also possible to archive all email from a single company as soon as they are sent or received.

Flexible Archiving

Supported Email Systems

  • Exchange Server 2003, 2007, 2010 and 2013 (including Windows Small Business Server)
  • Hosted Exchange
  • Microsoft Office 365
  • MDaemon Messaging Server
  • IceWarp E-Mail-Server
  • Kerio Connect
  • Any IMAP/POP3-compatible email server
  • Email clients such as Microsoft Outlook
  • PST and other email file formats

Low Costs

Low one-time acquisition costs, minimal system requirements, and integrated storage technology, which means that no SQL server is required, even with large numbers of users. MailStore Server can be installed and running in a very short space of time.

Technical Advantages

Reduce Mail Server Workload

Emails can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring emails to PST files become redundant.

Eliminate Reliance on PST Files

  • PST files contain business-critical information, yet they are housed locally
  • PST files have a huge impact on storage and backup
  • PST files are prone to data loss or corruption
  • PST files can be an e-discovery nightmare

With an email archiving solution in place, these issues simply go away.

MailStore Customers
MailStore Service Provider Email Archiving

MailStore SPE (Service Provider Edition)®

Instances

A client who chooses a cloud service for their email archive wants to know that the security, availability, and confidentiality of their business-critical information is guaranteed. As a result, MailStore has implemented an instance concept in MailStore Service Provider Edition. This provides end customers with their own self-contained MailStore instance which is operating independently of those belonging to other customers.

Instance Administration

The service provider that is using the web-based management console (or API) centrally manages these instances. The setup of new instances as well as the management of storage locations within the archive is included.

The tasks running within an instance are handled by the archive administrator, including compliance-related settings as well as permissions management. Depending on the specific requirements, either the service provider or the end customer can perform this role. The special feature: Only the archive administrator has access to the emails archived within the instance.

This feature can be used to implement business models, if requested, where the service provider does not have direct access to the end customers’ data.

Application Scenario "Single Server Operation"

This mode is suitable for service providers with a smaller number of customers or users. It can be set up in just a few minutes. In this mode, all MailStore Service Provider Edition components are installed in a single setup process onto just one server. Multi server mode can be easily migrated to, should customer numbers increase.

Application Scenario "Multi Server Operation"

When choosing multi server operation, the individual components of MailStore Service Provider Edition (instance hosts and client access servers) are run on different servers and managed and monitored centrally via the management server.

Overall concept

Each end customer is provided with his or her own independent archive instance and it is run separately from those belonging to other customers. As a service provider, you can create and centrally manage as many instances as you need.

Confidentiality of customer information

Specific administrative tasks may be carried out by the end customer, upon request. This way, it is possible to create models in which the service provider does not have direct access to the data stored in the instances of the end customers (for example, archived emails and users that have been created).

Private cloud scenarios

You can also use the MailStore SPE to implement private cloud installations.

DataSheets

Products Datasheets (.pdf)

Product Videos

MailStore Server Product Video – Part 1: Benefits of Email Archiving

Businesses can benefit from all advantages of modern, secure email archiving with MailStore Server.

MailStore Server: Archive Email

This video shows you how you can archive email from a single mailbox of an email server.